Executive Assistant, Lead Support

Company: Takeda
Location: Lexington
Posted on: January 25, 2026

Job Description:

By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Notice and Terms of Use . I further attest that all information I submit in my employment application is true to the best of my knowledge. Job Description About the role: As Executive Assistant, Lead Support, you’ll partner directly with the Site Head to keep site operations running smoothly and efficiently. In this high-impact role, you’ll provide advanced executive and administrative support—owning complex calendars, coordinating priorities, preparing and refining materials, and ensuring clear, timely communication across the business. You’ll be a trusted connector for internal and external stakeholders, helping facilitate decisions, align teams, and coordinate site-level meetings, events, and operational activities. You’ll also apply sound judgment and proactive problem-solving to anticipate needs, manage sensitive information with discretion, and drive work forward independently. This role is ideal for an experienced executive support professional who thrives in a fast-paced environment, brings deep expertise across processes and systems, and is comfortable working autonomously with minimal supervision. You may also guide or mentor less experienced team members as part of supporting a high-performing site leadership team. How you will contribute: Manage executive schedules and coordinate complex calendars for leadership and site heads Plan and execute multi-day leadership and functional events, including senior leadership team off-sites, town halls, and employee engagement activities Oversee logistics for visits from senior leaders and external guests, patient speaker events, volunteer initiatives, and engagements with external parties Handle procurement tasks such as office supplies, catering, information technology equipment, and new vendor setup Draft and distribute communications for events and announcements; maintain functional distribution lists Support onboarding activities and quarterly welcome receptions Manage budgets, expense reports, and invoice reconciliation for events Serve as liaison for internal and external contacts, including Talent Acquisition and above site leadership requests Provide backup support for communications lead Coordinate business continuity logistics during site disruptions Routinely seek to optimize administrative tasks with simpler digital solutions Provide guidance to extended or external staff as needed for complex events Facilitate clear and professional communication with internal and external contacts Prepare and format documents with advanced skills in business software Identify and resolve administrative challenges using creative problem-solving What you bring to Takeda: Bachelor’s degree preferred 5 years supporting senior executives and coordinating events Proven experience managing executive schedules with attention to detail Strong communication skills to represent the executive office professionally with diverse contacts Advanced proficiency in business software for document preparation and formatting Comfort using digital and artificial intelligence-enabled tools to streamline scheduling, document drafting, and event coordination, with sound judgment on confidentiality Commitment to maintaining confidentiality and handling sensitive information responsibly Ability to serve as an effective intermediary to facilitate communication Experience coordinating events and operational activities at the site level Skilled in managing multiple priorities with strong organizational abilities Experience in budget management and expense reconciliation Ability to apply innovative solutions to administrative challenges More about us: At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work. Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world. GMSGQ ZR1 LI-MA1 Takeda Compensation and Benefits Summary We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. For Location: USA - MA - Lexington - BIO OPS U.S. Hourly Wage Range: $34.28 - $53.89 The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location. U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation. EEO Statement Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law. Locations USA - MA - Lexington - BIO OPS Worker Type Employee Worker Sub-Type Regular Time Type Full time Job Exempt No It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Keywords: Takeda, Quincy , Executive Assistant, Lead Support, Administration, Clerical , Lexington, Massachusetts