File Clerk/Records Administrator
Company: Healthcare Financial, Inc.
Location: Quincy
Posted on: February 15, 2021
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Job Description:
JOB SUMMARY
LOCAL CANDIDATES ONLY. Pay is $15/hour.
The primary goal of the Record Administrator is to classify, store,
retrieve, and update-generated information to support the
Operations team in the application process. Responsible for
creating and maintaining an efficient and accessible filing system
and assisting other departments with clerical related projects. As
a support function, the responsibilities include but are not
limited to:
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
Organize and maintain file system; files and retrieves all
documents, applications, verifications and correspondence related
to patient applications.
Sort or classify information according to guidelines such as
content, purpose, user criteria, or chronological, alphabetical, or
numerical order.
Place materials into storage receptacles, such as file cabinets,
boxes, bins, or drawers, according to classification and
identification information.
Scan or read incoming materials in order to determine how and where
they should be classified or filed.
Find and retrieve information from files in response to user
requests.
Track materials removed from file cabinets in order to ensure that
borrowed files are returned.
Eliminate outdated or unnecessary materials, destroying them or
transferring them to inactive storage according to file maintenance
guidelines and/or legal requirements. This includes: shredding of
papers and preparing packages for storage in offsite
facilities.
Add new material to file records, and/or create new records as
necessary. Answer questions about records and files.
Schedule, confirm and re-schedule Social Security appointments for
members.
Process all incoming mail and distribute, including undeliverable
mail returned to HFI and research alternative means of contact the
member.
Scan all member and/or Social Security documents received via mail
into member electronic record.
Perform general office duties such as typing, operating office
machines, and sorting mail.
Assist other departments as necessary with clerical support
projects.
Other duties may be assigned.
MINIMUM REQUIREMENTS
High school diploma or general education degree (GED); or zero to
six months related experience and/or training; or equivalent
combination of education and experience.
Self-motivated, reliable, responsible, and accountable.
Ability to work well within a fast-paced, team-oriented
environment.
Willingness and ability to work extra hours during a workweek as
required.
Outstanding attention to detail.
Planning and organizational skills necessary to coordinate workload
around multiple assignments and clients.
Identifies own learning needs and seeks appropriate assistance from
Manager/Supervisor.
Excellent computer skills including: proficient typing skills, MS
Office, and data entry.
Ability to work well within a fast-paced, collaborative,
cross-functional team environment.
Willing to work extra hours when necessary with short notice and
maintain a flexible availability.
WORKING CONDITIONS / WORK ENVIRONMENT
Moderate noise level associated with open office work
environment.
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly
required to talk or hear; stand, walk, sit, use hands to finger,
handle or feel objects, and reach with hands and arms. The employee
occasionally will lift and/or move up to 25 pounds.
Keywords: Healthcare Financial, Inc., Quincy , File Clerk/Records Administrator, Other , Quincy, Massachusetts
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