Accounts Payable Supervisor

Company: State of Massachusetts
Location: Quincy
Posted on: June 6, 2021

Job Description:

The Department of Mental Health (DMH) is seeking an experienced Accounts Payable Liaison to assist with the coordination and supervision of the daily operations of the Accounts Payable division. The selected candidate reviews and submits all expenditure transactions using the Massachusetts Management Accounting & reporting System (MMARS). They will also correspond with providers, vendor, department managers and staff in order to report on spending trends, balances and other issues of concern. They will prepare and submit reports for analyzing, projecting and monitoring expenditure activity related to the established budget priorities; and coordinate the development and execution of scheduled payments and disbursements consistent with the programmatic and budgetary goals and objectives of the Department, as well as compliance with the policies and procedures of the Comptroller's Division and other oversight agencies.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

• Assist in the supervision of the daily operations of the accounts payable division and resolve problems and issues for assigned staff, vendor community and DMH field staff.
• Supervise the preparation and processing of all expenditure transactions using the MMARS system.
• Ensure that all transactions are processed in accordance with applicable policies, procedures and regulations.
• Prepare and process all Intergovernmental transactions for DMH that are supported by the Management & Budget staff located at Quincy.
• Coordinate with other state agencies regarding budget projections and spending analysis.
• Perform and supervise auditing, processing and recording of expenditure documentation through the MMARS systems to be in compliance with contract terms, conditions and performance measures.
• Prepare, analyze and distribute expenditure status reports to senior management of DMH Management & Budget division, as well as other senior managers within the Areas.
• Prepare and process documentation for all Prior Year Deficiencies for the Commodities Accounts Payable Division. Determine validity of claims, identify sources of funding and maintains tracking system for all submissions.
• Provide Accounts Payable and other related trainings to all division staff, field staff and vendor community.
• Assist in the development of internal policies and procedures.

Required Qualifications:

• Knowledge of the principles and practices of accounting including terminology.
• Knowledge of the methods of general report writing.
• Ability to analyze and determine the applicability of accounting data, to draw conclusions and to make appropriate recommendations.
• Ability to read and interpret documents such as financial reports, accounts and ledgers.
• Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines governing assigned unit activities.
• Ability to perform mathematical calculations using formulae to solve accounting problems.

Preferred Qualifications:

• Given the population served, bilingual or multilingual fluency

DMH Mission Statement:

The Department of Mental Health assures and provides access to services and supports to meet the mental health needs of individuals of all ages, enabling them to live, work and participate in their communities. The Department establishes standards to ensure effective and culturally competent care to promote recovery. The Department sets policy, promotes self-determination, protects human rights and supports mental health training and research.

Total Compensation:

As an employee of the Commonwealth of Massachusetts you are offered a great career opportunity influencing a wide-spectrum of services to the diverse populations we serve - but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits which you should consider towards your overall compensation, including:

• 75% state paid medical insurance premium
• Reasonable Dental and Vision Plans
• Flexible Spending Account and Dependent Care Assistance programs
• Low cost basic and optional life insurance
• Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan
• 12 paid holidays per year and competitive Sick, Vacation and Personal Time
• Tuition Benefit for employee and spouse at state colleges and universities
• Short-Term Disability and Extended Illness program participation options
• Incentive-based Wellness Programs
• Professional Development and Continuing Education opportunities
• Qualified Employer for Public Service Student Loan Forgiveness Program

Pre-Hire Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.

For questions regarding this requisition, please contact Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #2

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) three years of full-time, or equivalent part-time, professional experience in accounting or auditing, of which at least (B) one year must have been in a supervisory, administrative or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. An Associate's degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience.*

II. A Bachelor's degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience.*

III. A Graduate degree with a major in accounting, business administration or business management may be substituted for the required experience.*

• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

Keywords: State of Massachusetts, Quincy , Accounts Payable Supervisor, Other , Quincy, Massachusetts