The Department of Mental Health (DMH) is seeking an experienced
Accounts Payable Liaison to assist with the coordination and
supervision of the daily operations of the Accounts Payable
division. The selected candidate reviews and submits all
expenditure transactions using the Massachusetts Management
Accounting & reporting System (MMARS). They will also correspond
with providers, vendor, department managers and staff in order to
report on spending trends, balances and other issues of concern.
They will prepare and submit reports for analyzing, projecting and
monitoring expenditure activity related to the established budget
priorities; and coordinate the development and execution of
scheduled payments and disbursements consistent with the
programmatic and budgetary goals and objectives of the Department,
as well as compliance with the policies and procedures of the
Comptroller's Division and other oversight agencies.
Duties and Responsibilities (these duties are a general summary
and not all inclusive):
- Assist in the supervision of the daily operations of the
accounts payable division and resolve problems and issues for
assigned staff, vendor community and DMH field staff.
- Supervise the preparation and processing of all expenditure
transactions using the MMARS system.
- Ensure that all transactions are processed in accordance with
applicable policies, procedures and regulations.
- Prepare and process all Intergovernmental transactions for DMH
that are supported by the Management & Budget staff located at
- Coordinate with other state agencies regarding budget
projections and spending analysis.
- Perform and supervise auditing, processing and recording of
expenditure documentation through the MMARS systems to be in
compliance with contract terms, conditions and performance
- Prepare, analyze and distribute expenditure status reports to
senior management of DMH Management & Budget division, as well as
other senior managers within the Areas.
- Prepare and process documentation for all Prior Year
Deficiencies for the Commodities Accounts Payable Division.
Determine validity of claims, identify sources of funding and
maintains tracking system for all submissions.
- Provide Accounts Payable and other related trainings to all
division staff, field staff and vendor community.
- Assist in the development of internal policies and
- Knowledge of the principles and practices of accounting
- Knowledge of the methods of general report writing.
- Ability to analyze and determine the applicability of
accounting data, to draw conclusions and to make appropriate
- Ability to read and interpret documents such as financial
reports, accounts and ledgers.
- Ability to understand, explain and apply the laws, rules,
regulations, policies, procedures, specifications, standards, and
guidelines governing assigned unit activities.
- Ability to perform mathematical calculations using formulae to
solve accounting problems.
- Given the population served, bilingual or multilingual
DMH Mission Statement:
The Department of Mental Health assures and provides access to
services and supports to meet the mental health needs of
individuals of all ages, enabling them to live, work and
participate in their communities. The Department establishes
standards to ensure effective and culturally competent care to
promote recovery. The Department sets policy, promotes
self-determination, protects human rights and supports mental
health training and research.
As an employee of the Commonwealth of Massachusetts you are
offered a great career opportunity influencing a wide-spectrum of
services to the diverse populations we serve - but it's more than a
paycheck. The State's total compensation package features an
outstanding set of employee benefits which you should consider
towards your overall compensation, including:
- 75% state paid medical insurance premium
- Reasonable Dental and Vision Plans
- Flexible Spending Account and Dependent Care Assistance
- Low cost basic and optional life insurance
- Retirement Savings: State Employees' Pension and a Deferred
Compensation 457(b) plan
- 12 paid holidays per year and competitive Sick, Vacation and
- Tuition Benefit for employee and spouse at state colleges and
- Short-Term Disability and Extended Illness program
- Incentive-based Wellness Programs
- Professional Development and Continuing Education
- Qualified Employer for Public Service Student Loan Forgiveness
A criminal background check will be completed on the recommended
candidate as required by the regulations set forth by the Executive
Office of Health and Human Services prior to the candidate being
hired. For more information, please visit http://www.mass.gov/hhs/cori
Education, licensure and certifications will be verified in
accordance with the Human Resources Division's Hiring
Education and license/certification information provided by the
selected candidate(s) is subject to the Massachusetts Public
Records Law and may be published on the Commonwealth's website.
For questions regarding this requisition, please contact
Executive Office of Health and Human Services Human Resources at
1-800- 510-4122 Ext. #2
First consideration will be given to those applicants that apply
within the first 14 days.
MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A)
three years of full-time, or equivalent part-time, professional
experience in accounting or auditing, of which at least (B) one
year must have been in a supervisory, administrative or managerial
capacity, or (C) any equivalent combination of the required
experience and the substitutions below.
I. An Associate's degree with a major in accounting, business
administration or business management may be substituted for a
maximum of one year of the required (A) experience.*
II. A Bachelor's degree with a major in accounting, business
administration or business management may be substituted for a
maximum of two years of the required (A) experience.*
III. A Graduate degree with a major in accounting, business
administration or business management may be substituted for the
- Education toward such a degree will be prorated on the basis of
the proportion of the requirements actually completed.
An Equal Opportunity / Affirmative Action Employer. Females,
minorities, veterans, and persons with disabilities are strongly
encouraged to apply.