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Project Coordinator

Company: LanceSoft Inc
Location: Quincy
Posted on: July 31, 2022

Job Description:

Project summary: -

The Project Coordinator contributes to the overall efficiency of the Project by providing personalized and timely support to senior leaders and stakeholders. Responsibilities include heavy calendar management, IT project experience, coordinating meetings, preparing executive level presentations, and assisting with office services duties. The PC/OA reports to and operates under the direction of the Office Manager.

Successful candidates will possess a high degree of professional maturity, commitment to excellence, high degree of flexibility, initiative, and the ability to work collaboratively with diverse individuals and teams.


- Provide high level administrative support to senior leaders and stakeholders, including heavy calendar management and meeting management.

- Prepare and design professional, presentation-ready reports utilizing desktop publishing software which include graphics, word processing and spreadsheet files. Presentation formats include PowerPoint slides, Webinars, and hard copy.

- Document and maintain records of weekly meeting minutes, status reports, action items, decisions, and related tasks and activities.

- Meet with stakeholders to identify and update projects, staying ahead of action items and prioritizing deliverables.

- Conduct research, document reports, and maintain pertinent records.

- Learn and understand the "larger picture" of the various organizations involved in the project and the extent of their interests as our Business Partners.

- Develop and maintain effective relationships with team members, senior leadership, vendors, and stakeholders.

- Complete forms and paperwork related to employee/office matters, as requested by senior leadership.

- Advanced skills and experience in Microsoft Office products: Word, Excel, PowerPoint, MS Project and Outlook; knowledge of SharePoint, Visio, Adobe, a plus.

Office Services duties:

- Carry out walk-thrus of the office suite and common areas, including the kitchen, conference/meeting rooms and printer stations. Verify that common areas are clean, clutter-free and stocked with essential furniture and supplies. -

Ensure that network printers, conference room TV's, filtered water machines, shredder, etc. are in working order and stocked with necessary supplies (paper, toner, remotes, etc.). Communicate any issues or concerns with the Project team and manager.

- Maintain high standards of cleanliness to promote health and safety measures, show pride in the office environment and help ensure high morale and employee satisfaction.

- Enter Facilities and IT Helpdesk tickets and follow up until completion.

Keywords: LanceSoft Inc, Quincy , Project Coordinator, Other , Quincy, Massachusetts

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