Company: Quincy College
Posted on: November 16, 2022
Under the direction of the President and General Counsel or
designee, the Executive Assistant to the President and General
Counsel is primarily responsible for overseeing the function of the
Executive Office, to assist the President, Chief of Staff
(COS)/Legal Counsel with day-to-day oversight of the office.
Responsibilities include, but are not limited to, providing
executive level reception of guests and visitors, scheduling,
correspondence, and telephone coverage. This position is the
primary day-to-day support to the President and the Executive
Office and is one of the most visible campus office positions. This
individual must therefore consistently demonstrate exceptional
executive level interpersonal skills and discretion as well as
Sort, distribute, and track all mail addressed to the
Effectively manage the President's Calendar.
Appropriately manage and direct the President's phone calls.
Assist in scheduling the President's Conference Room.
Maintain the attendance records for all presidential direct
Assist the President with correspondence, purchase request forms,
and all matters related to the Executive office.
Track and maintain agreements, such as leases and affiliations.
Assist President's Executive Staff with scheduling, minutes,
tracking, organization, general filing and other operational
Assist President's Office with research pertinent to College
Draft correspondence on behalf of the President and President's
Executive Office staff.
Prepare and mail student scholarship letters for Convivium.
Prepare and mail commencement invitation letters to the Board and
Assist in planning, participation, and execution of major events
such as Convivium and Commencement.
Serve as initial and principal contact for meetings with the
Sort, track, and distribute all mail for the Board of
Track housekeeping forms from the Board of Governors.
Organize, equip, post, and gather quorum for all of the Board of
Governors meetings (including subcommittees of the Board).
Attend and assist at the Board of Governors meetings.
Be responsible to collect and distribute material to the Board of
Prepare notices of and agendas for the Board of Governors
Serve as chief contact and as the Clerk to the Board of
Compile minutes of all meetings and disseminate to the Board of
Compile and distribute all mailings to the Board of Governors,
staff, faculty, potential hires, and/or students for the
Create and maintain the President's files and archives.
Attend Senior Staff meetings when requested.
Record meeting notes and minutes as requested by the Executive
Maintain schedule and oversee college wide TEAMS organizational
Participate in mandatory training/coursework. Including but not
limited to: Security Policy and Notification of Security Reporting
FERPA Bi-Annual Ethics TrainingSexual
HarassmentNon-discriminationAssume other related duties as
EDUCATIONAL EXPERIENCE: Bachelor's degree required; Associate's
degree with significant experience may be substituted.
EXPERIENCE REQUIREMENTS: 3-5 year's office experience, with 1-2
years' experience within the Higher Education environment preferred
but not required. Must demonstrate outstanding and professional
interpersonal skills, advanced computer skills, exceptional
organizational skills, legal research ability and extensive writing
skills and an ability to effectively perform in a very fast-paced
environment. Must be very flexible and available in terms of night
and weekend availability.
OTHER REQUIREMENTS: Must have a valid driver's license and must be
able to perform the essential functions of the position with or
without reasonable accommodation.
Quincy College is an equal opportunity employer committed to
providing an environment that is free from discrimination and
harassment based on race, age, creed, color, religion, national
origin or ancestry, gender, disability, veteran status, genetic
information, sexual orientation, gender identity or expression, or
pregnancy. Quincy College is committed to achieving a diverse
workforce and complies with all Federal and Massachusetts State
laws, regulations, and executive orders regarding
non-discrimination and affirmative action.
Please submit the following documents online:
Keywords: Quincy College, Quincy , Executive Assistant, Other , Quincy, Massachusetts
Didn't find what you're looking for? Search again!