Real Estate Executive Assistant

Company: Andersen Group Realty of Keller Williams Realty Bo
Location: Quincy
Posted on: November 22, 2022

Job Description:

Our ideal executive assistant is a talented professional who is super organized, cares about details, and has previous experience providing high-level administrative support to an executive or in a similar capacity. You are proactive, extremely confidential, and have a strong work ethic. You have grit, a good sense of humor, and the ability to remain calm under pressure. You must enjoy working within a small, enterprising environment that is mission-driven, results-driven, and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

This is a long-term role in a high-pressure organization with high stakes as you will be supporting an industry-leading CEO in a rapidly growing organization. If you aren't willing to grow, be challenged, put into high-pressure situations, and deal with challenging people/clients, then please don't apply as this is what we are looking for, and want to be respectful of your time. If you are and can handle it, then this might just be the perfect position for you.

Responsibilities:
--- Maintain the executive's calendar and schedule all calls, meetings, conferences, and appointments while. Both personal and professional
--- Answer phone calls and emails, return messages and filter to the appropriate individuals in order to protect Sven's time
--- Create travel itineraries and prepare any materials as necessary (electronic or paper)
--- Take minutes/notes at specified meetings and prepare for distribution when necessary
--- Purchase gifts and cards, etc. as directed, and coordinate team celebrations, birthdays, anniversaries, etc.
--- Daily morning agenda update to Sven including the day of appointments/action items
--- Organize and coordinate Sven's daily schedule, including but not limited to managing his calendar; prioritizing his tasks and duties; scheduling and prepping him for all appointments and meetings
--- Take client meeting notes and create action items for each call and delegate responsibilities
--- Manage Sven's travel arrangements, teaching engagements, vacations, and personal appointments
--- Review and approve business expense reports and statements for accuracy
--- Complete special projects as needed for the CEO and team
--- Remember important dates - birthdays, anniversaries, etc.
--- Maintain a positive and uplifting attitude!

Qualifications:
--- Proven experience as an Executive Assistant (minimum 3 years of executive assistant experience)
--- Bachelor's Degree
--- Strong working knowledge of a variety of computer software applications in word processing, spreadsheets, database, presentation software, and social media channels (PowerPoint, Keynote, Google Drive, Facebook, Twitter, Instagram, Linked In)
--- Strong organizational skills and the ability to perform and prioritize multiple tasks with excellent attention to detail
--- Excellent verbal and communication skills with high attention to detail in composing, typing, and proofing materials
--- Charismatic with a high level of interpersonal skills to handle sensitive and confidential situations. The position continually requires demonstrated poise, tact, and diplomacy
--- Able to make quick and effective decisions, solve problems, as well as maintain confidentiality without having to be micromanaged
--- Ability to meet deadlines and stay calm under pressure in a fast-paced, quickly changing environment
--- Ability to work independently on assigned tasks as well as to accept direction on given assignments
--- Flexible and adaptable to changing schedules and demands
--- Strong interpersonal skills and ability to deliver a high level of customer service to luxury clientele: people-oriented, welcoming, warm, communicative, and attentive
--- Competitive and committed to personal and professional growth
--- This is not a remote position. Candidate must be within driving distance of the office in Winchester, MA, and willing to commute to the office

About Company:
Nationally recognized real estate in the Greater Boston area, currently ranked as the #1 Keller Williams team in Massachusetts. As a growing team, we are focused on maintaining our unique culture through a very selective hiring process. You will work with high-minded and achievement-oriented coworkers who want to see you achieve your goals.

We are a learning and growth-oriented organization and provide ongoing training, tools, and systems to improve communication, sales, and other skills to help you thrive in your career.

Enjoy a fun, team-oriented atmosphere, Monthly team outings such as ax throwing, indoor skydiving, escape the room, oyster farm tour, wine tastings, etc.

Our Team Mission: Serving our customers and clients with the highest level of professionalism ensuring that care and integrity are demonstrated throughout the entire buying or selling process.

Our Team Values: Humble, Driven, Professional, Integrity, Relationships

Keywords: Andersen Group Realty of Keller Williams Realty Bo, Quincy , Real Estate Executive Assistant, Other , Quincy, Massachusetts